The Return of the Check Pick Up Process

Human Resources announced today that the departmental live check pick-up process will resume for UMBC on Friday, May 15th from 9:00AM - 11:00AM. This means that each department will need to have an assigned individual, and back up, who will be responsible for picking up and distributing any live checks for their department. 

In the past this has been done by sending the AAOU SSC an updated version of page 3 of the HR signature authorization form. We have moved this process to DocuSign to ensure timely and accurate updates to departmental authorizations. A DocuSign template has been created and will be shared with the appropriate individuals in each department, so that moving forward, when a department needs to update their authorized check pick up personnel, the DocuSign template can be used, as opposed to sending an updated form. The DocuSign will automatically route to HR when completed, and should CC the AAOU SSC automatically as well.

As a reminder, the department is responsible for identifying when authorized personnel need to be changed and for initiating the authorization update to HR timely. Please note that since the DocuSign envelopes should be routing to HR and CC'ing the AAOU SSC automatically, departments should not submit authorization forms through the RT system, nor should they be sent to any individual AAOU SSC team member for processing. 

If you have any questions or concerns about this process, please don't hesitate to submit a General Inquiry ticket to our staff, and we are happy to assist in any way we can.

Thank you and have a great weekend,

Mike Renda

Business Specialist