Reminder: Early Time Sheet Approvals & Time Entry (3/11/24)

Good Afternoon!

*CRITICAL INFORMATION - Please share this information with your departmental employees as it contains important action items*

I. Time sheet submissions and approvals:

Note: ETS refers to Electronic Time Sheet

• Due to the upcoming spring break (3/18 Through 3/20) the HR/Payroll and HRIS units are required to meet strict payroll processing deadlines. As a result, the deadline for time sheet approvals has been impacted for the time sheets ending 3/09/2024. 
• Time sheet submissions and approvals for pay period 2024-19 (ending 3/09/2024) are due by 9:00 am on Thursday, March 14, 2024.  Time sheet approvers must coordinate with their employees to ensure time sheets are submitted in enough time for review and approvals. Time sheet approvers who will not be available to review and approve time sheets should communicate with alternate approvers accordingly.
• Late time sheet submissions and approvals will have a critical impact to hourly employees' pay and employees earning overtime in Time Entry for PR20.  Time sheet data for pay period 19 must be approved in order to load into Time Entry for payroll 20. 
• To avoid a high volume of Time Entry Correction forms or potential advance requests, please review ETS that are in a submitted status and follow-up with the ETS approver (primary or alternate) before the noon ETS deadline on March 16th.
• Payroll Preparers have access to view submitted but not yet approved ETS. To view this information, please navigate to:  UMBC Time and Leave Processing > Employee Time Sheets > Dept Time Sheets.  Then filter on the time sheet status of "Submitted."
• Payroll Preparers who are not familiar with the ETS approver may review the Employee-Supervisor/Alt Set-up screen by navigating to: UMBC Time and Leave Processing > Employee Time Sheets > Employee-Supervisor/Alt Set-up

II. Time Entry for PR20:

• 12 noon, Thursday, March 14, 2024 - PR20 time entry is scheduled to open at 12 noon. All approved ETS data will load into time entry.
• Once Time Entry is open, the burst reports will be available.  Preparers will see a submitted time sheet PDF that displays employees' ETS that were submitted but not approved.  If there are employees listed on this report, notify the approver for approval and then make edits in Time Entry to leave, hours and pay adjustments.  The Time Sheet needs to be approved to ensure these are accurate time sheets to enter.  NOTE: Preparers will need to back this data out of the time entry cycle to avoid double processing.
• 12 noon, Friday, March 15, 2024 - Time Entry will close at 12 noon. 
• The preliminary gross pay report will be available later in the afternoon following the 12 noon TE closure.
  
• PR Adjustment forms will be due 12 noon, Friday 03/15/2024.
  
• Time Entry Corrections will be due 12 noon, Thursday 03/21/2024.