*Process Update* Prehire forms should be submitted via RT

Good Afternoon,

The HRSTM team has updated the method by which prehire forms are submitted for processing, whereby a payroll preparer is now required to be listed. As the AAOU SSC serves as the payroll preparer for our units, we are going to be taking back the ownership over prehire form submissions. 

As a reminder, prehire forms are used to establish credentials and access to UMBC resources for incoming employees before their full new hire onboarding paperwork has been completed. Prehire forms remain active for 3 months, during which time the new hire paperwork must be completed and routed to HR for processing. A blank version of the prehire form can be found here:

To support the change to the process, we have added a new drop down to our RT request page called “Submit Completed Prehire Forms.” 

Please note that the prehire form, must have both the “Personal Data” section and the “Signature Authority” section completed by your unit before being submitted to the AAOU SSC for processing. 

If you have any questions about submitting completed prehire forms, please send us a GI ticket, and we will be happy to walk you through the process in greater detail.

Thank you,

Mike Renda

Assistant Director