Update to Payment Processing Guidelines

AAOU SSC Departments,

On April 1, 2020, guidance was released related to all Accounts Payable and Procurement transactions (due to all payments and purchasing needing to be classified as Mission Critical or Essential for Research), requiring all request be vetted by the covid19purchases@umbc.edu shared mailbox for prior written approval, to proceed with your transaction.

Updated guidance has since been released that specifies all Accounts Payable related transactions no longer require prior approval.  Business Services is processing payments as normal, however, please expect processing delay's due to the State's General Accounting Division and UMBC's Business Services unit predominantly working remotely.

Based on this update guidance, you may submit an Accounts Payable requests to AAOU SSC via RT without prior written approval--this is no longer required as part of the supporting documentation. You may move forward with these request as you did prior to COVID-19.

Please keep in mind, ALL Procurement transactions are still REQUIRED to obtain prior approval from the covid19purchases@umbc.edu shared mailbox. To submit your request for approval, please submit a memo justifying the need to process the transaction, and clarify why this request is either Mission Critical or Essential for Research. Your request will be reviewed by those monitoring that mailbox, and your request will either be approved, if it is determined to be Mission Critical or Essential for Research, or it will be denied. 

If approved please submit a copy of the written approval as part of the supporting documentation when submitting your RT ticket to AAOU SSC. 

If your request was denied by covid19purchases@umbc.edu, you will have to hold off on submitting your request to AAOU SSC until the COVID-19 Procurement processing guidelines are lifted across campus.

For additional information regarding the current payment processing guidance from Business Services, please visit the link below:

If you have any question or concerns, please do not hesitate to contact us.